Keystone Klub Pool By Laws

KEYSTONE KLUB INC BY-LAWS

Updated August 2024

​

SECTION I

​MEETINGS

1. The Annual Meeting of the Members shall be held at Omaha, NE once a year. The Annual Meeting will be held at a designated time and at a designated place as determined by the Board of Directors of the Keystone Klub Pool. Notification of this meeting will occur not less than seven days prior to the meeting and this notification will be emailed to the members and this notification will be posted on the Keystone Klub Pool website.

2. Special meetings of the members may be held upon the call of the Board of Directors, or any three executive officers of the Board, or upon petition of any ten members of the bonded membership of Keystone Klub Pool. Not less than five-day notice of such a special meeting shall be mailed to each member and notification of this special meeting will be posted on the website for Keystone Klub Pool, and by email. The notification of this special meeting will clearly indicate the nature and business to be conducted.

3. The presence, either in person or by proxy, of fifteen bonded members of the Keystone Klub Pool shall constitute a quorum at all meetings of the members. Each voting member, as hereinafter defined, shall be entitled to cast one vote on any matter placed before the members. Such a vote may be cast in person or by proxy. Any member family having another member vote by proxy on their behalf shall notify the Board of Directors for the purpose of verifying that no member family has voted more than once per matter.

 

SECTION II

MEMBERS OF KEYSTONE KLUB POOL

1. A person is an eligible voting member in the corporation if a member of the family household in which they reside is the owner of a Keystone Klub Pool Membership Bond and they are at least 18 years of age.

2. Those members who qualify as the head of the household or the spouse of a head of a household and own a bond shall be voting members.

3. All members of the corporation shall be entitled to the use and benefit of the corporation’s facilities subject to such pool procedures and policies as adopted by the Board of Directors.

4. Any member may be expelled, suspended, or have their membership revoked from the corporation for just cause after a hearing of the Board of Directors. Any one of the below-stated actions against a member requires a two-thirds vote of the Board of Directors. Cause for expulsion or suspension shall consist, in general, of violation of the corporation’s bylaws, procedures, policies, or conduct unbecoming a lady or a gentleman. If membership is revoked, no refund will be provided for any of the membership dues, volunteer check, or bond payment, and the Board will define the terms of the revocation.

5. Membership in the corporation shall be limited to the extent that no more than four hundred memberships shall be represented by the members in the corporation.

6. A Family is defined as adults and dependent children who have an Active Pool Bond and maintain dues, fees, and special assessments. Adult children of members who maintain separate residences are required to purchase their own bond and pay dues, fees, and special assessments. Multiple families living in one residence require multiple bonds and are required to pay dues, fees, and assessments per family bond. Any exceptions must be submitted in writing to the Board of Directors and the Board of Directors must grant approval on a majority vote. Any exception granted by the Board of Directors is for one year only.

 

SECTION III

BOARD OF DIRECTORS

1. The Board of Directors for the Keystone Klub Pool shall consist of at least five bonded members. The Board Members are volunteers elected by the membership and shall act in good faith to conduct the business of the corporation.

2. A person must be a member of the pool for one full swim season before being eligible to join the Board.

3. At minimum, a Board Member must serve one full year on the Board (any position) before being eligible to serve as Vice President. At minimum, a Board Member must complete one full year on the Board (any position) and one full year as a member of the Executive Board in order to serve as President. A full term runs from November 1 to October 31 the following year.

4. At-Large Board Member: An At-Large Board Member may be voted in by the majority Board. At-Large Board Members are non-voting board members who receive the same benefits as a first-year full Board Member. The At-Large Board Member is ideally placed under a departing Board Member to train under him or her for a year. This person also has the ability to help out in multiple areas, floating into different Board positions as the need arises. They may also float into or under different Board positions until a Full Board Position is available. This is all determined by a Board majority vote.

5. Meetings of the Board of Directors shall be held not less than once each calendar quarter. Said meetings shall be held at the call of the President, the Vice President or any three of the Board of Directors. Notice of Board Meetings shall be given to each Board Member not less than three days prior to the date of said meeting. This notification shall state the time and place of the meeting.

6. The presence, either in person or by proxy, of five Board Members shall constitute a quorum at any meeting of the Board of Directors.

7. During the last week of July, the board shall notify the membership of any potential openings on the Board. To be considered for the Board of Directors, a member must apply to the Board by email or attend Meet the Board, which will take place the last weekend of July.

8. A Board Member may be removed from office during the season by a two-thirds vote of the Board of Directors, voting in person or by proxy. Any Board Member having another Board Member vote by proxy on his or her behalf must notify a member of the Executive Board. Any vacancy so created may be immediately filled by the Board of Directors. Any Board Member removed from office by two-thirds vote is ineligible to be re-elected to the Pool Board of Directors for three calendar years/swim seasons from the date of removal.

9. Any vacancy existing on the Board of Directors may be temporarily filled by the Board of Directors until the following Annual Meeting. 15 bonded Members must be present or by proxy for the vote to take place. Any member family having another member vote by proxy on their behalf shall notify the Board of Directors for the purpose of verifying that no member has voted more than once.

10. Each year, all Board Members shall undergo a 360-degree review of their performance by the other board members, the General Manager, and the primary Assistant Manager. Results of the review will be used to advise the Board Members of their performance and provide more transparency of the Board’s operation.

11. Each year, the Executive Board will propose a slate of Board Members to serve the following year. Voting members of the Full Board must vote on the proposed slate, and a majority vote will require that slate of Board Members to be voted on by the membership.

12. The Board Members shall be elected by an annual vote in which member households vote on the slate of proposed Board Members on the Sunday or Monday of the Labor Day weekend. Any member family having another member vote by proxy on their behalf shall notify the Board of Directors for the purpose of verifying that no member has voted more than once. If the majority of the membership rejects any proposed Board Members, a revised slate with only those proposed Board Members who were rejected will be proposed and voted upon at the Annual Meeting. The Annual Meeting will take place before the start of the next pool season.

13. The following Benefits will apply to Serving Board Members: 

First Year on Board:

-Free Pavilion Rental

-Free 10 Person Guest Pass

2nd Year:

-Free Current Pool Year Membership

-Free Pavilion Rental

-Free 10 Person Guest Pass

3rd Year-5th Year:

-Free Current Pool Year Membership

-Free Pavilion Rental

-Free 10 Person Guest Pass

-Qualifying for Free Membership the Year after exiting the Board

Over 5 years:

-Free Current Pool Year Membership

-Free Pavilion Rental

-Free 10 Person Guest Pass

-Qualifying for Free Membership 2 consecutive years after exiting the Board

-Qualifies for a Lifetime of fulfilled volunteer hours.

Immediate Past President:

-Free Current Pool Year Membership

 

SECTION IV

OFFICERS OF THE BOARD OF DIRECTORS

1. All members of the Board of Directors shall be considered officers of the corporation. The Executive Officers of the corporation, all of whom shall be members of the Board of Directors, shall consist of a President, Vice President, Secretary/Treasurer, and Membership. If any of those positions is vacant, a Board Member(s) holding another position may volunteer to serve on the Executive Committee and must be approved by the majority of the board.

2. The President shall be the chief executive officer of the corporation and shall have general direction and management of its business and internal affairs. He/She shall preside overall meetings of the members and Board of Directors.

3. The Vice President, Secretary/Treasurer, and Membership shall perform the usual functions of their office subject to any enlargement or restriction of said duties by the Board of Directors.

4. The Immediate Past President shall serve in an Ex Officio position for the period of one year to review the Executive Officers’ recommendations each month and help with the annual review of the Executive Officers. This will be a non-voting, non-executive board position.

 

SECTION V

DUES, FEES, AND ASSESSMENTS

1. The Board of Directors each year shall establish and assess membership dues, fees, and special assessments.

2. Membership dues, fees, and special assessments shall be paid on a calendar year basis and may be prorated for new members. Dues, fees, and special assessments must be paid in full two Sundays prior to Memorial Day weekend. Payment-scheduled exceptions must be put in writing and approved by the Board of Directors, and these payment-scheduled exceptions exist for only one year and if needed would need to be applied for annually. No members are entitled to use the facilities until such dues, fees, and assessments are paid in full in accordance with the approved payment schedule.

3. When annual dues, fees, and special assessments are not paid in full by two Sundays prior to Memorial Day weekend, the membership becomes inactive. A membership may be inactive for only one year. An inactive membership that is not activated by the following year (two Sundays prior to Memorial Day weekend will be made available to potential members on the waiting list. If an inactive member decides to activate their membership during the current year, a $50.00 late fee will be assessed along with dues, fees, and special assessments for that year.

4. The refunding of dues, or any part thereof, due to the suspension of pool operations for any period of time, for any reason whatsoever, shall be solely within the discretion of the Board of Directors.

5. For the purpose of constructing swimming pool facilities and providing necessary funding for the maintenance and upkeep of the facilities, the corporation shall require a non-refundable bond in the face amount of $100.00. The corporation agrees that this bond may be transferable to a third party provided that the holder has not been an inactive member for more than the permitted one calendar year. This assignment to transfer the bond shall not be valid without written notification to the Board of Directors. Further, no transfer may occur if the holder of this bond is indebted to the corporation at the time of the transfer or when the same is presented for redemption as any indebtedness of the holder shall be offset against the indebtedness herein acknowledged. Fees may apply to this application. 

6. All assessments imposed upon the members by resolution herein-above mentioned shall be imposed upon the members, except by resolution of the members by a majority vote of the votes cast at any membership meeting.

7. The Board of Directors reserves the right to make additional assessments to assist in continued operations of the pool and related facilities. This assessment may be made by a majority vote of the Board of Directors with or without notice to the general membership, provided that, by resolution, the Board of Directors indicates that a notice of the membership is not necessary.

 

SECTION VI

MISCELLANEOUS

1. The Board of Directors shall have the authority to establish committees and grant rule-making power to such committees. The Board of Directors shall have the authority to compensate these committee members as they see fit, voted on by a two-thirds majority of the Board.

2. The Board of Directors shall have the authority to define and regulate guests as to the use of the corporate facilities and the admission fee, if any, which shall be charged to such guests.

3. The Board of Directors shall have all the powers granted to the corporation not expressly reserved from the Articles of Incorporation or the Bylaws. Said powers and authority may be delegated by the Board of Directors to one or more of the Executive Officers.

4. All Directors and Executive Officers shall continue to hold office until their successor is qualified, notwithstanding that their term of office may have otherwise expired.

5. The Board of Directors shall not enter into construction contracts or any financial obligations that would incur debt obligation in excess of $10,000.00 in any one calendar year, except upon a majority vote of the votes cast at a membership meeting.

6. These Bylaws may be amended by a two-thirds vote of the Board of Directors or by a majority vote of the votes cast at any membership meeting.